Five Essential Must-Haves for a Stress-Free Wedding Planning Session!
5 must have items to bring with you to the initial wedding planning meeting with your wedding planner.
Smooth-running weddings don’t happen spontaneously. They require significant effort, meticulous planning, and frankly, hard work to ensure a successful execution. Wedding celebrations are intricate social events intertwined with intense emotions and budget considerations. Add family dynamics to the mix, and you’re faced with a challenging list of elements to navigate. Fortunately, wedding planners are available, ready to assist you in strategically addressing your wedding challenges!
When meeting with a planner or potential vendors who will play a pivotal role in your special day, consider having these items ready for your initial meeting:
Bring these five essential items:
- Passion Points or must-haves – what is most important to you.
- List of vendors you have already hired – think chapel or officiant, cake baker, etc.
- Already planned details – think color palette, cake design or even wedding gown
- Inspiration images or Vision board – Instagram feed or Pinterest board
- Love/Hate List – think about the last few weddings you attended and determine what you loved or disliked.
Wedding Inspiration photos and/or vision board
These items will serve as valuable tools for the planner or vendor to comprehend your vision and overall theme. Vision boards can be as straightforward as a Pinterest board, a saved Instagram collection, or a digital photo gallery.
3 things you love and 3 things you dislike most about weddings you have seen or attended
This isn’t a critique of your friend’s preferences; instead, it serves as a tool to assist the planner in grasping your unique taste, style and overall vision for the event. Encourage your future spouse or even involved parents to share their preferences as well. The greater the alignment at this stage, the smoother and more straightforward the planning process will become!
Your “passion points” to plan a beautiful wedding
Come ready to discuss the specific elements that hold sentimental value for you, whether it’s having the same DJ from your best friend’s wedding or arranging for a vintage car for your send-off. Your personal preferences or “passion points” are distinctive and sharing them with your wedding planner ensures that these essential elements are seamlessly incorporated into the overall plans.
A list of your already booked wedding vendors
If you’ve secured vendors like your venue or catering even before meeting your planner, make sure to provide a list of these vendors along with their contact details and the services they’ll be offering for your event. This streamlines the planning process, avoids duplication of efforts and gives your planner a clear understanding of your preferences.
Already-planned wedding details
If you’ve already selected your color palette, be sure to bring it along! Have you already purchased your wedding dress? Share a photo of it! Informing your planner about your choices so far will beautifully convey the desired atmosphere for the wedding and significantly influence the planning of other details.
Being prepared for your initial meeting with your wedding planner will help the planning process. It will also help you pull your thoughts together so you can communication your preferences and style to your planner. Wedding planners love working with clients who know what they like and don’t like! It is more fun when your planner understands your vision and it will be a beautiful day to remember.